Executive Assistant

About the role

WHAT IS NATIONAL HEADQUARTERS? A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions Position(s) are to be filled in the following area(s): HQ - Office of the Commissioner - Office of Legislative and Regulatory Affairs Consider each location carefully when applying. If you are selected for a location, that location will become your official post of duty. REVIEW THE ADDITIONAL INFORMATION BELOW FOR FURTHER DETAILS

What you'll do

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position. Assists the executive in setting business unit strategy and goals that enhance compliance with laws and policy aligned with the overall organizational strategy. Plans, performs, and/or coordinates the most significant types of managerial assignments, encompassing all program and functional areas of the executive. Prescribes and influences courses of action affecting the adoption of service wide policy. Negotiates policy matters with both internal and external organizations and assures understanding and consideration of the executive's views. Assists in the allocation of resources among the program office; establishes performance measures and goals and manages the execution of program goals; ensures goals, strategy, and policies are clearly communicated to employees to achieve the desired results. Analyzes proposals directed to the executive for review, approval, or decision and develops recommendations for consideration and action. Coordinates the recommendations of and/or solutions to major projects or problems arising from operating policies, programs, workloads, objectives, etc. and coordinates with managers and program officials from other divisions. Implements the executive's administrative and managerial decisions and assures accomplishment of the desired goals and objectives. Functions as a senior level liaison with external organizations and stakeholders to represent the view of the executive and interests of the IRS. Presents the executives' viewpoints to external groups and promotes closer relationships between the Agency and appropriate outside organizations in areas of mutual benefit. Actively participates in conferences, meetings, or presentations involving problems or issues of considerable importance. Represents or negotiates on behalf of the executive with experts in working groups across government and with partners and stakeholders (state, tribal and local governments, external organizations, and others). Represents the executive at meetings, conferences, and seminars. Serves as a representative of the program to convey points of view, desired emphasis and goals in matters falling within the incumbent's area of responsibility. Keeps alert and informed on current policies, programs and procedures of the IRS, and Congress. Prepares status reports and studies which pertain to problems of unusual breadth and intensity not normally within the purview of a specific statute or authority. Projects are generally far-reaching in impact, unique and require distinct and definite approaches. Coordinates, develops, disseminates, and otherwise manages all communications from the assigned Executive Office. Ensures necessary commitments are accomplished and documented. Coordinates the timely development of materials for the executive's presentations before professional practitioner groups and agency executives. Prepares and coordinates Congressional and other high-level correspondence and briefing material. Attends leadership meetings and follows-up on action items. Monitors activities to ensure timeliness, consistency and completeness; and reviews responses, reports, and memoranda to develop consolidated responses on behalf of the organization.

Qualifications

Federal experience is not required. Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume. You must meet the following requirements by the closing date of this announcement. QUALIFICATION REQUIREMENTS: To qualify for this position, you must meet the qualification requirements outlined below: SPECIALIZED EXPERIENCE GS-15: To be minimally qualified for this position you must have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-14) in the Federal Government. Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance. Specialized experience for this position includes: Experience serving as a trusted advisor to the executive on administrative, operational, and cross-organizational coordination matters impacting agency, corporation/company, or departmental priorities, being the central coordination point between the executive office, external partners and interagency or corporation/company partners on sensitive and high-priority matters, and representing senior leadership, as appropriate, and represent the executive in internal coordination meetings and senior-level discussions focused on execution, alignment, and operational follow-through. Experience with management principles, theories, and practices and their applicability to agency or corporation/company-wide programs, functions, objectives, and the development of long-term strategic plans incorporating short-term and long-term goals. Identify operational gaps, process inefficiencies, and coordination challenges; recommend and implement solutions to improve organizational effectiveness, responsiveness, and execution discipline. Experience communicating both orally and in writing with internal and external stakeholders to persuade implementation of substantial changes in agency or corporation/company resources and established procedures. Synthesize input from senior leadership, interagency partners, and/or external stakeholders into clear, concise, and actionable recommendations. Preparing agency directives, agency, corporation/company-wide policy statements, briefing documents, status reports, and other written guidelines and recommendations. Experience overseeing, coordinating and conducting the development of briefing material, presentations and negotiations on technical problems, outcomes, and recommendations to gain cooperation from top officials at federal, state, local, and non-government organizations to improve services provided, ensuring accuracy, consistency, and alignment with strategic objectives. Establish and maintain effective relationships to gain confidence and cooperation of supervisors, managers, and co-workers to accept proposals. Experience independently leading and managing high-visibility, cross-functional, time-sensitive, and complex initiatives, programs and projects, often of a confidential and technical nature, delegated by manager or executive, planning and directing workflow with competing priorities emerging day to day, ensuring alignment with executive intent and timely execution. Anticipate emerging issues,

Requirements

Probationary Period - All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding. Key Eligibility Requirements: U.S Citizenship - Must be a U.S. Citizen or National and provide proof of U.S. Citizenship. Selective Service Registration - Males born after December 31, 1959 are required to be registered with the Selective Service System or prove they are exempt from having to do so. Personal Identity Verification (PIV) - Must provide 2 forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. These documents must be unexpired original or certified copies. ADDITIONAL REQUIREMENTS SHOWN IN QUALIFICATIONS OR ADDTIONAL INFORMATION SECTIONS

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